Secretariat

Lodge Secretariat

The role of secretary in a Masonic lodge involves many administrative responsibilities. Janus simplifies these tasks with dedicated tools:

• Meeting Planning - Manage the calendar of meetings and send summons automatically
• Minutes Management - Easily create, store, and share meeting minutes
• Correspondence - An integrated system for communicating with members, visitors, sister lodges, etc.
• Digital Archiving - Keep all important documents in a secure space
• Action Tracking - Follow up on decisions made and actions to be taken

Simplified Summons

Our summons system is one of the most appreciated tools. It allows:

• Sending personalized summons by email
• Tracking who has confirmed attendance
• Automatically establishing a list of present and excused members
• Preparing the secretary’s folder in advance (draft, attendance register, previous minutes)

Structured Minutes

Janus offers templates to facilitate writing minutes, with:

• Predefined sections according to your rite
• Ability to add electronic signatures
• Online approval system
• Chronological and thematic archiving

Secretariat Features